EXHIBITOR INFORMATION
EXHIBITOR GUIDELINES AND CONTRACT REGULATIONS
2025 Virginia Automotive Association Convention April 11-13, 2025
Omni Homestead, 7696 Sam Snead Highway, Hot Springs, Virginia, 24445
1. Application – This application for space, along with full payment and formal notice of assignment, constitutes a contract for the right to use the exhibit space as assigned. All exhibits and exhibitors are subject to the following regulations:a. Applications are processed and assignments made in the order received.2. Arrangements – Exhibits must be arranged so as not to obstruct the general view or hide the exhibits of others. The standard equipment provided to the exhibitor by the Virginia Automotive Association will consist of one appropriate size skirted table and two chairs. Additional chairs will be provided only with advance payment. Complimentary wireless internet is provided throughout the entire exhibit hall. Trash receptacles will be throughout the exhibit hall but will not be provided for each exhibit tabletop. Electrical service (limited to one 110-volt outlet – 2 plugs) will be provided. Exhibitors must supply their own extension cords, tape and other office supplies.
b. Tabletops rent for prices stipulated on Exhibitors registration form.
c. Full payments of tabletop rental must accompany this application to be processed.
d. Tabletop space cancellation must be in writing and is subject to a $100 cancellation fee; NO REFUNDS after postmark or fax date of March 28, 2025.PLEASE NOTE: TABLETOP ASSIGNMENTS WILL NOT BE TAKEN BY PHONE. NO EXCEPTIONS WILL BE MADE.
Please contact Omni Homestead for hotel specific shipment information. Call (800) 838-17664. Building and Equipment – Exhibitors or their agents shall not abuse or deface the walls or floors of the building, booths, equipment or furnishing in the booth. The exhibitor will be held liable for any and all damage.
Installation of Exhibits: April 11, 2025 from 2:30 pm – 7:00pm
Exhibit Hall Hours: April 12, 2025 from 7:00 am – 8:30 am, 10:30 am – 12:30 pm and 8:30 pm – 10:30pm
The exhibitor agrees not to dismantle, pack or remove any part of this exhibit until the close of the exhibit hall, Saturday, April 12 at 10:30pm. Materials must be crated and packed for shipment by Sunday, April 13, 2025, at 10:00am.