EXHIBITOR INFORMATION
EXHIBITOR GUIDELINES AND CONTRACT REGULATIONS
2024 Virginia Automotive Association Convention April 19 – 21, 2024
Omni Homestead, 7696 Sam Snead Highway, Hot Springs, Virginia, 24445
1. Application – This application for space, along with full payment and formal notice of assignment, constitutes a contract for the right to use the exhibit space as assigned. All exhibits and exhibitors are subject to the following regulations:a. Applications are processed and assignments made in the order received.
b. Tabletops rent for prices stipulated on Exhibitors registration form.
c. Full payments of tabletop rental must accompany this application to be processed.
d. Tabletop space cancellation must be in writing and is subject to a $100 cancellation fee; NO REFUNDS after postmark or fax date of April 5, 2024.
PLEASE NOTE: TABLETOP ASSIGNMENTS WILL NOT BE TAKEN BY PHONE. NO EXCEPTIONS WILL BE MADE.
Please contact Omni Homestead for hotel specific shipment information. Call (800) 838-17664. Building and Equipment – Exhibitors or their agents shall not abuse or deface the walls or floors of the building, booths, equipment or furnishing in the booth. The exhibitor will be held liable for any and all damage.
Installation of Exhibits: April 20, 2024 from 1:00 pm – 5:00pm
Exhibit Hall Hours: April 20, 2024 from 8:00 pm – 10:00pm
The exhibitor agrees not to dismantle, pack or remove any part of this exhibit until the close of the exhibit hall, Saturday, April 20 at 10:00pm. Materials must be crated and packed for shipment by Sunday, April 21, 2024, at 8:00am.